Last updated: April 15, 2026 · Version 1.0 beta
These Terms of Service ("Terms") govern your access to and use of the Terminia platform ("Service"), operated by Terminia ("we", "us", "our"). By creating an account or using the Service, you agree to these Terms.
This document is currently available only in English. The English version is legally authoritative.
Terminia provides tools for attendance tracking, member management, scheduling, subscription management, and related operations. The Service is provided "as is" and "as available". During the beta period, we do not guarantee uninterrupted operation; we aim for 99% uptime after public launch.
You agree not to:
You (the Organization) are the data controller. You decide what member data to collect and must have a lawful basis under GDPR Article 6 (consent, contract, legitimate interest, legal obligation).
Terminia is the data processor. We store and process member data only as instructed by you and as described in our Privacy Policy.
The Service, including code, design, brand, logos, and documentation, is the exclusive property of Terminia. Your data remains your property; you grant us a limited license to store and process it solely to provide the Service. You retain all rights to content you upload and warrant you have the right to upload it.
To the maximum extent permitted by law, Terminia shall not be liable for loss of data, revenue, or business opportunities; indirect, incidental, or consequential damages; service interruptions; actions by Organization admins or trainers; inaccurate data entered by users; or third-party services beyond our reasonable control.
Our total liability shall not exceed the amount you paid to Terminia in the 12 months preceding the claim. For free plan users, liability is limited to €100.
Nothing in these Terms limits liability for gross negligence, willful misconduct, death or personal injury caused by our negligence, fraud, or other liability that cannot be excluded under applicable law.
We may suspend or terminate your account if you violate these Terms, fail to pay after grace period, threaten service security, engage in fraud, or by valid legal order. Upon termination, you may export your data within 30 days. After 30 days, data may be permanently deleted (except financial records required by law). You may delete your account anytime through Service settings.
Material changes will be communicated 30 days before taking effect. Continued use constitutes acceptance. During beta, non-material clarifications may be made without notice; the "Last updated" date reflects the most recent change.
These Terms are governed by the laws of the Republic of Serbia. For EU users, mandatory consumer protection laws of your country apply where they offer greater protection. Disputes shall be resolved first by good-faith negotiation (30 days), then mediation, and as a last resort by the competent courts in Požarevac, Serbia (or your local court where required by mandatory law).
EU consumers may also use the European Commission's Online Dispute Resolution platform.
Neither party shall be liable for failures caused by events beyond reasonable control (natural disasters, wars, government actions, internet failures, pandemics).
If any provision is held invalid, the remaining provisions continue in full force. Invalid provisions shall be replaced with valid ones that most closely reflect the original intent.
For questions about these Terms:
This Section forms part of the Terms and is binding when the Organization (the "Controller") accepts these Terms during registration. Terminia (the "Processor") will process Personal Data of the Controller's members ("Data Subjects") solely on the Controller's documented instructions, as set out below.
The Controller instructs Terminia to process Personal Data only to provide the contracted features, to comply with applicable law, and as further instructed in writing by the Controller (including via Service settings). Terminia will not process Personal Data for any other purpose. If Terminia believes an instruction infringes data protection law, it will inform the Controller without undue delay.
Persons authorized by Terminia to process Personal Data are bound by confidentiality obligations or are under an appropriate statutory duty of confidentiality.
Terminia implements appropriate technical and organizational measures to ensure a level of security appropriate to the risk: HTTPS/TLS in transit; AES-256-GCM encryption at rest for sensitive identifiers (per-organization keys); password hashing; multi-tenant isolation enforced at the application layer; parameterized database queries; firewall (default-deny inbound) and intrusion detection; access restricted to authorized personnel. Terminia may update these measures over time provided the level of security is not lowered.
The Controller authorizes Terminia to engage the sub-processors listed in our Privacy Policy. Terminia will give the Controller at least 30 days' prior notice (via in-app notice or email to the registered admin email) of any addition or replacement of a sub-processor. The Controller may object on reasonable data-protection grounds; if the parties cannot agree, the Controller may terminate the Service for the affected processing.
Terminia will, taking into account the nature of processing, assist the Controller by appropriate technical and organizational measures, insofar as possible, to fulfill requests for the exercise of Data Subjects' rights. The Service provides built-in tools (Data export → JSON; Anonymization) for the most common requests. Where a Data Subject contacts Terminia directly, Terminia will refer the request to the Controller and, where possible, notify the Controller without undue delay.
Terminia will notify the Controller without undue delay (and in any event within 72 hours of becoming aware) of any Personal Data Breach affecting the Controller's data, providing at minimum: the nature of the breach, categories and approximate number of Data Subjects and records concerned, likely consequences, and measures taken or proposed.
Terminia will make available to the Controller all information necessary to demonstrate compliance with this DPA. Audits will normally be satisfied by Terminia's responses to written questionnaires; on-site or independent third-party audits may be arranged at the Controller's reasonable cost where required by applicable law.
Where personal data is transferred outside the EEA to a sub-processor, the transfer is protected by the European Commission's Standard Contractual Clauses incorporated by reference into the relevant sub-processor agreement.
On termination of the Controller's account, Terminia will, at the Controller's choice, delete or return all Personal Data to the Controller, except to the extent retention is required by Union or Member State law (e.g., financial records under Section 8).
By checking the registration checkbox and creating an account, the natural person registering warrants that they are duly authorized to bind the Organization and to enter into this DPA on its behalf. The acceptance is recorded with timestamp and IP address as electronic evidence per GDPR Art. 28(9).